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Job Summary
The Asian Development Bank is recruiting an Operations Assistant for its Timor-Leste Resident Mission in Dili. Reporting to designated international and senior local staff, the role provides a full range of administrative support to the mission and assists with project administration and related operational work. This is a local staff opening for nationals and permanent residents of Timor-Leste.
Key Responsibilities
- Prepare, format and submit supervisors’ correspondence and documents on time and in line with ADB standards.
- Monitor and distribute incoming communications and make sure outgoing material reaches the intended recipients.
- Maintain supervisors’ calendars, coordinate appointments and support their day-to-day schedules.
- Arrange mission travel, including visas and other travel requirements.
- Coordinate meetings, distribute relevant materials and record minutes.
- Prepare and format reports and memoranda, maintain document files securely and systematically, and provide logistical and administrative support to missions and other activities.
- Provide backup coverage for other Operations Assistants during absences.
- Help administer assigned technical assistance and loans, including consultant selection and recruitment, claims, contract variations, budget and implementation monitoring, and completion reports.
- Follow e-Operations requirements and other information-system enhancements used by ADB.
- Complete other responsibilities assigned through the workplan.
Qualifications and Experience
- A bachelor’s degree in finance, social sciences, business studies or another related field.
- At least five years of relevant professional experience; work with international multilateral or bilateral agencies is desirable.
- Ability to work independently on assigned tasks, analysis and research with a clearly defined scope and steps.
- Written and spoken proficiency in English and a local language.
- Proficiency with Word, Excel, PowerPoint and information technologies.
- Strong interpersonal skills and the ability to work with people from different cultural and technical backgrounds.
Appointment and Benefits
The appointment is initially fixed term for up to three years, or until the normal retirement date if earlier, and may be renewed in periods of up to three years based on organisational need, funding, performance and suitability. It is not convertible to a regular appointment. ADB lists retirement, medical and health benefits, paid leave including parental leave, life and other insurance, and staff development among the available benefits. The source posting shows a window from 25 September to 09 October 2026.
About ADB
ADB is a multilateral development bank working to support inclusive, resilient and sustainable growth across Asia and the Pacific. It states that it hires nationals of its member countries and encourages qualified candidates across backgrounds, including women and persons with disabilities.
How to apply
Apply online at: https://www.linkedin.com/jobs/view/4471872275/
Original listing source: LinkedIn / External recruitment platform.
