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Job Summary
The Procurement Grant and Contract Officer job in Dili supports procurement processes, grant management, and contract administration for Conservation International’s programs.
This Procurement and Grants Officer NGO role focuses on managing grant agreements, reviewing financial reports, coordinating procurement activities, and ensuring compliance with donor and organizational guidelines.
About the Organization
Conservation International is a global nonprofit organization dedicated to protecting nature and supporting sustainable development. The organization works with governments, businesses, and communities to conserve biodiversity, address climate challenges, and promote sustainable livelihoods.
The Procurement Officer Conservation International role contributes to strengthening financial oversight and procurement systems that support conservation and environmental programs.
About the Role
The Procurement Grant and Contract Officer job in Dili supports the management of grants, procurement processes, and contract administration within Conservation International’s programs.
This Grant and Contract Management Officer position ensures that procurement procedures, grant agreements, and financial reporting comply with donor requirements and internal policies.
The role involves close coordination with project teams, partners, and vendors to support program operations and ensure effective financial management.
Key Responsibilities
Grant and Contract Management
The Grant and Contract Management Officer supports the administration and monitoring of grant and contract agreements.
Responsibilities include:
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Reviewing subgrant and contract applications for completeness and compliance
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Drafting and reviewing grant agreements and contract documents
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Conducting financial risk assessments for partner organizations
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Monitoring financial reports and verifying expenditures against approved budgets
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Tracking grant payments and reporting deadlines
Subgrantee Support and Financial Monitoring
The Procurement and Grants Officer NGO role also provides support to partner organizations managing project funds.
Responsibilities include:
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Reviewing financial progress and liquidation reports
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Providing guidance to subgrantees on financial compliance and reporting
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Supporting bookkeeping and financial documentation processes
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Assisting partners with budgeting and financial reporting requirements
Procurement Management
The Procurement Officer Conservation International role also oversees procurement processes for goods and services.
Responsibilities include:
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Supporting the development of procurement documentation such as RFPs, RFQs, and purchase orders
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Reviewing supplier quotations and preparing bid analysis reports
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Managing procurement trackers and procurement plans
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Coordinating the delivery of goods and services
Vendor and Inventory Management
The NGO Procurement and Grants Job also involves managing supplier relationships and asset records.
Responsibilities include:
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Maintaining vendor databases and preferred supplier lists
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Collecting quotations and evaluating suppliers
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Managing inventory records in the asset management system
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Ensuring procurement documentation is properly recorded
Compliance and Audit Support
The Procurement Grant and Contract Officer job in Dili supports internal and external audits.
Responsibilities include:
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Preparing procurement and grant documentation for audit reviews
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Ensuring compliance with donor and organizational policies
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Supporting project proposal budgeting and annual budgeting processes
Working Conditions
The Procurement Grant and Contract Officer job in Dili is primarily based in an office environment.
Occasional travel may be required for partner visits, project monitoring, or audits.
The role may require working additional hours during reporting or project deadlines.
Required Qualifications
Candidates applying for the Procurement Grant and Contract Officer job in Dili should demonstrate:
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2 to 4 years of professional work experience
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Strong analytical skills and ability to review financial data
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Strong written and verbal communication skills in English
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Experience working with international organizations or donor agencies
Preferred Education
Candidates with the following qualifications will be considered advantageous for this Procurement and Grants Officer NGO role:
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University degree in Accounting, Finance, Administration, or a related field
Required Skills
The successful candidate for this NGO Procurement and Grants Job should demonstrate:
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Strong organizational and time-management skills
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Ability to analyze financial information and identify discrepancies
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Experience using Microsoft Office tools (Excel, Word, Outlook)
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Familiarity with financial systems such as Business World or Citrix
How to apply
Apply online at: https://www.linkedin.com/jobs/view/4381842713
Original listing source: LinkedIn / External recruitment platform.
